Run your whole practice.
Without the chaos.
PsychFLOW is the clinical operating system purpose-built for Australian psychology practices. Medicare billing, AHPRA compliance, clinical notes, and supervision tracking — finally, one tool that does it all.
Why PsychFLOW
Everything a psychology practice actually needs
Halaxy is built for 90+ professions. PsychFLOW is built for one: Australian psychologists. Every feature exists because a practising psychologist needed it.
Intelligent scheduling & billing
Smart calendar, Medicare Better Access claims, automated reminders, and telehealth — all wired together. Lodge Medicare claims in one click. HICAPS & Tyro integration coming soon.
Explore ClinicFlowSecure clinical notes with AI assist
Structured session notes, treatment plans, and GP letters. AI-assisted drafting powered by Gemini — hosted in Australia for full APP compliance. Sign and lock, never delete.
See clinical toolsThe only PMS with a built-in AHPRA logbook
Provisionals and registrars log DCC, PD, and supervision hours in a board-ready logbook. Supervisors manage cohorts, digital sign-offs, EPA evaluations, and milestone reports — all in the same system as their clinical work. No more tracking hours in Excel.
See Logbook & MentorPsychometric assessment platform
Administer, score, and interpret standardised assessments digitally. DASS-21, PCL-5, K10, and custom instruments. Auto-scored results with norm comparisons in the client file.
Discover LensPractice admin without the overhead
Triage queue, capacity planning, payroll, onboarding checklists, and an activity log for the whole clinic. Multi-room, multi-practitioner, one coherent dashboard.
Admin overviewThe full suite
Eight apps. One operating system.
Purpose-built for every stage of a psychologist's working life. Each app speaks fluently to the others.
Solutions by role
Built for every stage of clinical life
Your whole practice in one tab.
As a solo psychologist, you're the clinician and the admin team. PsychFLOW handles the business side automatically so you can stay focused on your clients.
- One-click Medicare Better Access claiming
- Smart intake forms and client portal
- AI-assisted clinical notes (Australian-hosted)
- Automated appointment reminders — cut no-shows
- Telehealth built in, no third-party app
- Referral management with Smart Scan
Keep your team aligned, billing cleanly.
Multi-room, multi-practitioner — PsychFLOW gives every clinician their own workspace while giving practice managers a clear view of the whole operation.
- Role-based access: owner, admin, clinician, reception
- Capacity planner and triage dashboard
- Per-practitioner billing and payroll reports
- Onboarding checklists for new staff
- Multi-room scheduling across locations
- Practice-wide AHPRA compliance tracking
Your AHPRA logbook. Board-ready, always.
Stop tracking your hours in spreadsheets. PsychFLOW's Logbook module is built specifically for the 5+1 internship pathway — DCC, PD, and supervision hours automatically categorised and ready for board review.
- DCC, PD, and SUP hour tracking by competency area
- Weekly submission workflow with supervisor review
- Auto-links signed session notes to logbook entries
- Instant board-format progress report
- NPE help and career pathway navigation
- Reflective journaling in Mirror module
Ditch the paper forms. Finally.
Board-approved supervisors get a dedicated Mentor dashboard to manage cohorts, run structured supervision sessions, and complete digital sign-offs — without leaving their PMS.
- Live supervision dashboards for each supervisee
- Structured agenda templates and session records
- Digital EPA evaluations and milestone reports
- One-click sign-off on weekly logbook submissions
- Cohort-wide compliance tracking
- AHPRA-ready documentation trail
How we compare
Built for psychology. Not for 90 other professions.
Generic practice management tools work for any allied health profession. PsychFLOW works specifically for psychology — with features no generic PMS will ever have.
| Feature | PsychFLOW | Halaxy | Power Diary |
|---|---|---|---|
| Medicare Better Access claiming | ✓ Built-in | ✓ | ⚠ Partial |
| AHPRA-compliant supervision logbook | ✓ Full 5+1 pathway | ✗ | ✗ |
| Supervisor dashboard & digital sign-off | ✓ | ✗ | ✗ |
| Psychometric assessment (built-in) | ✓ Lens module | ⚠ Templates only | ✗ |
| Australian-hosted clinical AI | ✓ Vertex/Sydney | ⚠ AI Scribe | ✗ |
| Reflective journaling (Mirror) | ✓ | ✗ | ✗ |
| CPD logging (Mastery) | ✓ | ✗ | ✗ |
| Evidence library & Vault | ✓ | ✗ | ✗ |
| Multi-room, multi-practitioner | ✓ | ✓ | ✓ |
| Psychology-specific build | ✓ Purpose-built | ✗ 90+ professions | ✗ Allied health |
Resources
Guides & articles — coming soon
We're working on in-depth guides covering Medicare Better Access claiming, AHPRA logbook requirements, and psychology practice management. Sign up to be notified when they're published.
Get notified